Official posting:

Viterbo University invites applications for a Career Counseling Specialist. The Career Counseling Specialist position reports to the Director of Advising and Career Development. The Career Counseling Specialist is a full-time, 12-month position responsible for providing career counseling and education, academic advising, and developing and executing programs/special events for students, employers, and alumni.


Career Planning and Development (50%):

  • Provide academic and career counseling in a comprehensive exploration of career and educational possibilities including administering and interpreting career assessments.
  • Collaborate on efforts for the recruitment and retention of exploring (undecided) majors.
  • Develop curriculum and teach career education courses including exploring, preparation, internship, and co-op (e.g.110, 310, 487, 489, 490).
  • Collaborate with faculty and academic advisors to address students’ concerns related to career direction and choice of major, and to make and follow up on referrals.
  • Deliver classroom presentations on career exploration and resources.

Academic Advising (20%):

  • Manage caseload of 40-70 select students keeping accurate student records.
  • Build rapport and establish relationships through regular communication.
  • Provide balanced support, grounded in the appreciative advising model, to help students persist and be successful in their academic endeavors.
  • Promote students’ utilization of the university’s academic support and engagement resources.
  • Act as an Academic Advising liaison to a specific college or school and exploring students.
  • Participate in and help with Academic Advising programming.

Special Events and Employer Relations (20%):

  • Organize and implement career events, such as job fairs and career preparation events, including recruiting business participation, marketing events, and coordinating all logistical components.
  • Work collaboratively with Viterbo and extended community to develop new partnerships.
  • Manage all aspects of employer relations, including assisting employers in using Handshake, soliciting guest speakers, and encouraging employers to use the full array of University services.
  • Work collaboratively with teammates to lead, maintain, and expand Handshake utilization by students and alums.

Program Administration and Assessment (10%):

  • Serve on University committees and working groups as needed.
  • Assist with co-supervising student employees and graduate interns.
  • Contribute to the development and implementation of department assessment practices; prepare department reports, surveys, and assessment measures.
  • Assist with the marketing of services and programs.
  • Manage event budgetary records, accurate program records, and financial records.
  • Respect and maintain confidentiality and adhere to professional protocols.
  • Perform other essential duties and tasks specific to the position.


  • Master’s degree in counseling, higher education administration, or related field required; Wisconsin licensure as a professional counselor preferred.
  • Minimum of 3 years of experience or work-related qualifications required.
  • Knowledge of effective career counseling and advising competencies for students and alumni, especially exploring students.
  • Demonstrated teaching skills in classroom setting.
  • Some experience in program coordination and development in a college/university environment.
  • Broad knowledge base of career services and advising trends, procedures, and concerns.
  • Knowledge and experience using standard career assessments preferred (e.g. Myers Briggs Type Indicator, Strong Interest Inventory, StrengthsQuest).
  • Experience with social media marketing development and implementation.
  • Strong interpersonal skills with the ability to work effectively with internal and external constituents, including students, staff, and faculty.
  • Ability to effectively communicate in person and in writing, and to speak publicly.
  • Should possess high energy and the ability to organize effectively.
  • Must be a detail-oriented self-starter, and possess strong data management, analytical, and problem-solving skills.
  • Demonstrated ability to manage data and budgets and to work independently and as part of a team.
  • Proficiency in Windows including Word, Excel, and Access, and ability to effectively utilize proprietary office management software.
  • Commitment to Catholic, Franciscan values.
  • Must be authorized to work in the United States. Viterbo University is unable to sponsor or take over the sponsorship of the employment Visa.

To Apply: Please complete the online employment application form and upload a letter of interest, CV/resume, and three references.