Official Job Title Academic Advisor
Working Title: Academic Advisor
Position Number 275057-AS
Department CALS/Bacteriology
Position Type Partial Remote, Staff-full time
Appointment Type Academic Staff – Renewable
FLSA Status Exempt
Percent 100
Posting Type Staff
Salary Minimum $45,000 annual (12 months)
Job Summary The Biochemistry / Microbiology Undergraduate Advising Hub is seeking one motivated, caring individual to join our undergraduate student services team as an academic advisor. The Hub provides advising and associated student services for a diverse population of approximately 800 undergraduate students at UW-Madison, including declared Biochemistry and Microbiology majors, and those interested in the majors. The Hub is located within the Hector F. DeLuca Biochemical Sciences Complex.

Since the establishment of the Hub in January 2020, we have built a strong foundation to serve our students and departments. In the Hub, we take a collaborative approach to advising, student services, and decision making. We aim to strategically align our talents and skills to support students and meet the needs of the Hub and the Biochemistry and Microbiology majors. We welcome candidates who are excited to contribute their ideas and energy to the continued development of the Hub, our majors, and the students we serve.

The University of Wisconsin-Madison College of Agricultural and Life Sciences (CALS) is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff. In CALS, we acknowledge that bias, prejudice, racism and hate have historically occurred in many forms that cause significant and lasting harm to members of our community. We commit to taking actions each day toward a college that is inclusive and welcoming to all.

UW-Madison is a public land-grant university that is home to world-class education seeking to solve real-world problems, a vibrant research portfolio, and deep traditions. As part of the Hub, the successful candidate will join and support a diverse community of scholars, researchers, educators, and students committed to the Wisconsin Idea, creating an inclusive, diverse, and equitable community, and striving for scientific innovation and educational excellence.

Minimum Qualifications Required at least one of the following:
– One year of experience in student services in higher or secondary education, educational or counseling psychology, or related field
– One year of teaching experience in biological or natural sciences or related field
– Undergraduate or graduate education or one year of professional experience in biological or natural sciences or related field that included activities in teaching, training, mentoring, or advising
Preferred Qualifications
The successful candidate will also demonstrate:
– Excellent interpersonal and listening skills and a student-focused approach
– Proven commitment to increasing diversity in their field and the ability to work collaboratively and effectively within and for a diverse community in a responsive, sensitive, and caring manner
– Strong organizational and time-management skills, including the ability to problem-solve, multi-task, prioritize, and meet deadlines; attention to accuracy and detail
– A collegial style, with the ability to work collaboratively with faculty, staff, and students at a large research university, as well as prospective students and their families
– Professional written and oral communication skills; ability to organize and communicate complex information effectively
– Familiarity with electronic and internet-based communications, including word processing software, presentation software, etc.
– Experience building cross-campus or comparable relationships is desired
Responsibilities Engages students in decision making processes and promotes appropriate and responsible choices on academic matters such as course selection and degree requirements. Maintains appropriate confidentiality, updates student advising records, and contributes to the development and delivery of academic advising related events and programs. Works to ensure students receive accurate, timely, and holistic advising services in support of promoting student success, retention, and program completion. Strives to create a welcoming, equitable, and inclusive work environment.

  • 5% Receives, processes, and responds to academic inquiries according to established policies and procedures
  • 45% Serves as a main point of contact for students and provides information about educational options and academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options, and refers students to appropriate institutional resources
  • 5% Implements academic advising events such as workshops, panel discussions, and guest speakers
  • 5% Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies
  • 10% Maintains expertise with advised curriculum and may assist in developing and recommending exceptions for policy and curriculum
  • 5% Proactively engages students as needed
  • 5% Participates in the campus-wide advising community providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college
  • 10% Plans, organizes, allocates resources, assesses performance, and leads the operational activities of a function within the advising or academic services portfolio, such as program management and/or curriculum management
  • 5% Assists with the creation/maintenance of university, college, and department-level reports, as well as the creation, maintenance, and/or distribution of print, electronic, and other collateral materials for the majors, including promotional materials
  • 5% Participates in the campus-wide advising community providing, improving, and developing services for students in the areas of recruitment, orientation, advising, registration, and/or co/curricular programs and events
Application Instructions Click the “Apply Now” button to start the application process (on job posting page: As part of the online application, and in order to be considered for this position, applicants should upload the following documents in ONE single PDF: 1) a current resume/CV; 2) a cover letter briefly describing your qualifications relevant to the position; 3) a statement on your philosophy of student advising or mentoring (one-page maximum, single spaced, a reasonable font size); and 4) contact information for three (3) references, including at least one current or former supervisor.
Application Deadline 3/12/2023
Continuous (Open Until Filled?)
If Continuous, Initial Review Date
Position Contact Name Amy Betzelberger
Contact Phone 608-265-9846
Contact Email
Application Notes
-This PVL is hiring for one vacancy within the Biochemistry/Microbiology Advising Hub
-A criminal background check will be required
-A period of evaluation will be required

Official position posting