Official Job Title Administrative Assistant
Working Title: Academic Affairs and PhD Program Coordinator
Position Number 02225655
Division Sheldon B Lubar School of Business
Position Type Non-Teaching Academic Staff
Appointment Type Fixed Renewable
FLSA Status Exempt
Percent 100
Posting Type Staff
Introduction (Description of School/College/Dept/Program) The University of Wisconsin-Milwaukee (UWM), is Doctoral/Research extensive and a premier public urban university committed to academic excellence, located in the commercial and industrial hub of Wisconsin. The campus is in a pleasant residential neighborhood only a few blocks from Lake Michigan. UW-Milwaukee is one of the two “doctoral cluster” campuses in the 26-campus University of Wisconsin System with a student enrollment close to 28,000. The Sheldon B. Lubar School of Business is accredited by AACSB International. It offers BBA, MBA, Executive MBA, MS and PhD degree programs. With doctorates from some of the country’s leading universities, more than 70 full-time faculty bring an impressive range of expertise to the Lubar School. Additionally, the Lubar School faculty research has gained national and international ranking recognition and our MBA and undergraduate programs are ranked regionally and nationally for excellence. Further information is available at our website:
Job Summary The Administrative Program Specialist reports to the Associate Dean-Academic Affairs at the Sheldon B. Lubar School of Business. As the Academic Affairs and Ph.D. Coordinator, the incumbent will provide administrative support to the Associate Dean by facilitating curriculum development and assist with other academic initiatives involving planning and development to implementation and maintenance. The Academic Affairs & Ph.D. Coordinator serves as the Dean’s representative on UPC, MBA, MS, and PhD program committees for the curriculum needs and related activities for the Lubar School. The Coordinator also manages the Ph.D. Program, which includes administrative support for faculty, recruitment and follow up with prospective students, preparation of student assessment materials, maintaining student records, preparing annual student progress reports, and assisting in reporting to determine annual funding for the areas.

The Coordinator will also perform enrollment management activities which include research, preparation, analysis, and management of Lubar enrollment data for reporting to the Dean, Faculty, and Program Committees. Additionally, the Coordinator provides administrative support and assistance as needed on projects, reports, and activities to assist the Dean, Associate Dean-Academic Affairs, and others in the Office of the Dean and the Lubar School of Business.

Minimum Qualifications Bachelor degree
Minimum of four years’ work experience in Academic Affairs, Student Advisement, or related area in higher education
Demonstrated data analysis experience
Demonstrated ability to work and collaborative with faculty, staff, and students, and across university organizational lines
Preferred Qualifications Graduate Degree in Higher Education, Educational Leadership, Business, or a related field
Experience with Data Warehouse Software for enrollment management using Hyperion/BRIO or similar reporting
Familiar with Higher Education software such as CourseLeaf, Panthera, CGSA, Milestones, or related packages
Experience with faculty governance
Program management and/or program administration experience
Application Instructions Applicants seeking consideration must apply online. Completed application materials must include a cover letter, professional resume/vita, and the names and contact information for three professional references. Please utilize the cover letter to thoroughly address your experience as it relates specifically to the minimum and preferred qualifications listed above.
Application Deadline This is a continuous recruitment. Initial review of applications will begin August 8, 2022 and will continue until the position is filled. However, applications received after August 7, 2022 may not be reviewed.
Continuous (Open Until Filled?) Yes
If Continuous, Initial Review Date 8/8/2022
Position Contact Name Jordan Hampton
Contact Phone 414-251-8539
Contact Email
Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

The application can be accessed here.