Official posting: https://jobs.hr.wisc.edu/en-us/job/515827/communications-coordinator

The Office of Undergraduate Advising (OUA) seeks a creative, collaborative, and organized communications professional with a proven commitment to diversity, equity, inclusion, and justice to support career advising and student professional development efforts on campus. This newly developed position reports directly to OUA’s Assistant Director of Campus-Wide Communication while working closely in a dotted-line reporting structure with professional staff in Pre-Professional Advising (PPA) and the Career Exploration (CEC).

Working in teams of dynamic and committed colleagues, including undergraduate interns, this position will support these units with all aspects of communications, such as high-level planning, content development and dissemination, and communicating with advisees, advisors, and prospective students and families via email, social media, phone, and in-person interactions. The position also helps represent the units at campus resource fairs and other events aimed at broadening awareness of our resources.

Pre-Professional Advising (PPA) includes the Center for Pre-Health Advising (CPHA) and the Center for Pre-Law Advising (CPLA). The Centers are highly collaborative and co-located, serving undergraduates and alumni from all UW-Madison schools and colleges who are interested in pursuing graduate-level health professions programs or law school. The Career Exploration Center (CEC) is the leading cross-campus career service unit for all UW undergraduates who seek support exploring their career and academic options. The CEC provides resources and opportunities for students to engage in strategic career exploration and development. This role will elevate these units’ individual and collective efforts to support students’ career and professional development efforts. Learn more about these units here:
Center for Pre-Health Advising – https://prehealth.wisc.edu/
Center for Pre-Law Advising – https://prelaw.wisc.edu/
Career Exploration Center – https://cec.ccas.wisc.edu/

Responsibilities: Develops and drafts communication content and assists in the execution of the communications strategy in support of unit communication goals.

  • 15% Monitors reach and effectiveness of communication campaigns, projects, and initiatives
  • 15% Plans editorial content according to established goals and objects
  • 25% Communicates with stakeholders to verify requests and identify editorial resources
  • 25% Writes, edits, and publishes content for various communication projects and marketing platforms to align with strategic initiatives and established communication campaigns
  • 15% Provides project management and execution of communications programs, initiatives, and tactical plans
  • 5% Educates advisees and other stakeholders individually or in groups about unit resources, programs, and priorities
Tasks:
  • Provide communications support for Pre-Professional Advising units, e.g. website management and design, development of digital and print materials, marketing and outreach efforts, and providing input on overall communication strategy.
  • Provide communications support for the Career Exploration Center, e.g. website management and design, development of digital and print materials, marketing and outreach efforts, and providing input on overall communication strategy.
  • Manage unit websites, including proactive updating, content development, accessibility audits, engagement tracking, and redesign projects, collaborating with supervisor and unit content experts as needed.
  • Oversee newsletter development and dissemination in collaboration with unit content experts.
  • Manage unit social media accounts, including development of content and campaigns.
  • Partner with other professional staff colleagues to supervise a team of undergraduate communication interns/student staff. May include hiring, onboarding, training, and ongoing supervision.
  • Routinely assess effectiveness of current communications and outreach efforts to students and other primary stakeholders and work to identify opportunities for improvement.
  • Collaborates with supervisor and Pre-Professional Advising and Career Exploration Center staff to develop, influence, and evaluate coordinated communications strategies and efforts.
  • Represent the Center for Pre-Health Advising, Center for Pre-Law Advising, and Career Exploration Center as needed, e.g. committees and campus events.
  • Collaborate with other campus communications professionals, including within the Office of Undergraduate Advising, Division for Teaching & Learning, Student Affairs, and career services staff.
  • Foster a positive and inclusive organizational climate and culture.
  • Proactively engage in on and off-campus professional development opportunities.
Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education: Preferred
Bachelor’s Degree in any field.
An Associates with an emphasis in communication will be considered in place of a Bachelor’s degree.
Qualifications: Required Qualifications:

Please be sure to speak to the following requirements in your application materials:
– At least one year of communications-related work experience (internship or professional experience OK)
– Personal and/or professional experience that demonstrates a commitment to fostering and promoting diversity, equity, and inclusion
– Interest in supporting the career and professional development of UW-Madison students/alumni through communications
– Experience with varied communications tools, such as Linktree, Canva, WordPress, MailChimp, or Eloqua, with proven ability to quickly learn new skills
– Experience taking initiative and independently managing multiple projects and priorities

The following requirements will also be assessed during the interview process:
– Experience working in team environments, with an appreciation for varied perspectives of colleagues
– Exceptional written and verbal communication skills, with ability to speak to various audiences.
– Ability to discern reliable sources of information
– Ability to ask good questions & gain feedback from clients and community members to ensure communications needs are met
– Ability to work full-time, on-site at UW-Madison and remotely on an as-needed (e.g. related to public health guidelines; UW-Madison equipment will be provided)

Work Type: Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration: Ongoing/Renewable
Salary: Minimum $50,000 ANNUAL (12 months)
Depending on Qualifications
The expected salary range for this position is $50,000 up to $57,000 for highly experienced candidates. Actual pay will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. There is an opportunity for occasional remote flexibility with this position.
Additional Information: – The Division for Teaching and Learning (DTL) strives to create a healthy, welcoming, and inclusive space for all and encourages applications from members of underrepresented communities and from candidates who foster and promote the values of diversity, equity, and inclusion.
– Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of the appointment.
How to Apply: Please click on the “Apply Now” button to start the application process. Applicants will be asked to upload a resume and cover letter outlining relevant qualifications and experience. If selected for a finalist interview, applicants will be asked to supply 3 references, including a current or most recent supervisor (if not currently employed). No references will be contacted without advance notice. PDF documents preferred but not required. Pay will be based on experience and qualifications

We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, education, address, dates (such as graduation dates), photos, references, links to personal webpages, supervisor names, and/or citizenship.

Contact: Jessica Belcher
jbelcher2@wisc.edu
608-263-0478
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.