| Official Job Title | Academic Advising Manager (AE003) |
|---|---|
| Working Title: | Academic Advising Manager |
| Position Number | 286172-AS |
| Category | Academic Services and Student Experience |
| Department | College of Letters and Science/Classical & Near Eastern Studies |
| Position Type | Non-Teaching Academic Staff |
| Appointment Type | Fixed Renewable |
| FLSA Status | Exempt |
| Percent | 100 |
| Posting Type | Staff |
| Salary | $50,000 Annual (12 months), depending on qualifications |
| Job Summary | This individual will work closely with the students, faculty, and staff of the Departments of African Cultural Studies and of Classical & Ancient Near Eastern Studies.
-Graduate and Undergraduate Academic and Career Advising: Provide academic and career advising to approximately 80 undergraduate majors and 40 graduate students enrolled in programs of study within the two departments. Serves as a main point of contact for students and provides information about educational opportunities, academic requirements and policies, study abroad options, possible scholarships and awards, mentoring and networking options available, related internships and professional organizations, and available career services. Engages students in decision-making processes and promotes appropriate and responsible choices on academic matters, such as course selection and degree requirements. Maintains appropriate confidentiality and updates to student records. Develops and offers regular advising, professional development, and career preparation programming (i.e. lectures, workshops, and panel discussions) in support of promoting student success, retention, degree completion, and job placement. Participates in the campus-wide advising community providing service and input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college. -Curricular Management: Leads the development and implementation of academic program initiatives and curriculum management (including the course proposal/change process) for two departments. Participates actively in the Curriculum Committee of two departments to establish goals for student learning outcomes. Provides assessment and recommendations for two graduate programs, four undergraduate majors, and an undergraduate certificate program to ensure established learning outcomes are met through offered coursework and academic programming. Suggests and implements new program requirements if needed and maintains and updates policies and procedures related to academic objectives. Assists with timetable entry and maintenance of courses offered. -Recruitment and Admissions: Develops and implements strategies to attract potential students for multiple academic programs and coordinates departmental recruiting efforts at undergraduate major fairs, professional and graduate colloquia, as well as individual targeted recruitment. Fosters the development of a diverse student body culturally, socially, and academically. Advises prospective students of admissions requirements and standards, application procedures and deadlines. Assembles and maintains graduate program admissions files for committee review, and then retention. Communicates admission recommendations and financial offers to admitted graduate students. Coordinates prospective student campus visits and assists with matriculation of students entering into new academic programs. -Program Administration: Represents academic programs on various college and university committees regularly. Provides advising services and assistance to new students at SOAR annually. Coordinates revisions to both Lumen and Guide for each academic programs. Publicizes and coordinates scholarship, prize, and award competitions in each program. Plans and assists with department orientation and onboarding of all new students. Plans and assists with departmental commencement activities. Other administrative duties as assigned. -In addition to home departments, advisors in L&S are a part of an active advising community and interdependent system. During the academic year, L&S advisors meet monthly as a consortium for information sharing and ongoing training. All L&S advisors also contribute to the campus Student Orientation, Advising, and Registration (SOAR) program for a couple of weeks in summer and a few days in January, to advise new L&S first-year and transfer students. |
| Minimum Qualifications |
– Bachelor’s Degree
– At least one year of professional experience in a position requiring a comparable skill set needed for this position as described in the stated job summary
– Previous experience working within a team-oriented, collaborative environment with individuals from broad cultural and ethnic backgrounds as well as a demonstrated experience working independently with strong attention to details, resourcefulness, and organization – Demonstrated ability to multitask and handle multiple projects at the same time – Strong oral and written communication skills – Ability to leverage technology including MS Office software applications |
| Preferred Qualifications |
– Master’s Degree
– MA in student services related field
– Familiarity with interpreting and conveying complex policies and procedures
– Experience with curriculum management, design, and innovation – Experience with alumni relations and career exploration – Prior experience coordinating student events and building community – Prior experience monitoring and evaluating program and goal success |
| Responsibilities | Engages students in decision making processes and promotes appropriate and responsible choices on academic matters, such as course selection and degree requirements. Maintains appropriate confidentiality, updates student advising records, and contributes to the development of academic advising related programming. Works to ensure students receive accurate, timely, and holistic advising services in support of promoting student success, retention, and program completion. Supervises unit staff and/or manages an advising services portfolio and strives to create a welcoming, equitable, and inclusive work environment.
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| Application Instructions | Please click on the “Apply Now” button to start the application process. For questions on the position, contact: Bill Bach, wbach@wisc.edu and 608-262-2041. To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice. Your cover letter should address your qualifications as they pertain to the qualifications listed above. |
| Application Deadline | 09/24/2023 |
| Position Contact Name | William Bach |
| Contact Phone | 608-262-2041 |
| Contact Email | wbach@wisc.edu |
Official position posting here.