WISCONSIN ACADEMIC ADVISING ASSOCIATION
CONSTITUTION
I. Name
The name of this organization shall be the Wisconsin Academic Advising Association
(WACADA).
II. Purposes
The purpose of the Wisconsin Academic Advising Association shall be to provide
networking opportunities for members; to encourage them to participate in professional
development activities; to support and promote the development and implementation
of professional standards of academic advising; to foster recognition of academic
advising as a profession; and, as an affiliate of the National Academic Advising
Association, to support its goals and programs.
WACADA is organized exclusively for charitable, religious, educational, and
scientific purposes, including, for such purposes, the making of distributions
to organizations that qualify as exempt organizations under section 501 C (3)
of the Internal Revenue Code, or Corresponding section of any future federal
tax code.
No part of the net earnings of WACADA shall inure to the benefit of, or be
distributable to its members, trustees, officers, or other private persons,
except that WACADA shall be authorized and empowered to pay reasonable compensation
for services rendered and to make payments and distributions in furtherance
of the purposes set forth in the purpose clause hereof. No substantial part
of the activities of WACADA shall be the carrying on of propaganda, or otherwise
attempting to influence legislation, and WACADA shall not participate in, or
intervene in (including the publishing or distribution of statements) any political
campaign on behalf of any candidate for public office. Notwithstanding any
other provision of this document, WACADA shall not carry on any other activities
not permitted to be carried on (a) by any organization exempt from federal
income tax under section 501 C (3) of the Internal Revenue Code, or corresponding
section of any future federal tax code, or (b) by any organization, contributions
to which are deductible under section 170 C (2) of the Internal Revenue Code,
or corresponding section of any future federal tax code.
III. Members
The members of WACADA shall be academic program advisers, faculty, administrators,
and others in academic and student services concerned with the intellectual,
personal, and vocational/career needs of students. Eligible individuals shall
become members in good standing upon payment of annual membership dues.
IV. Initial Steering
Committee
The initial steering committee shall consist of Chris Bakkum, Carol Cohen,
Arlene Davenport, Jane Frederick, Debra Heiber, Ellen Jacobson, Leslie Kohlberg,
Julie McDonald, David Shonkwiler, Jackye Thomas, Janet Vandevender.
V. Dissolution
The Wisconsin Academic Advising Association shall be dissolved by majority
vote of the members attending a duly called business meeting of the organization.
Upon the dissolution of WACADA, assets shall be distributed for one or more
exempt purposes within the meaning of section 501 C (3) of the Internal Revenue
Code, or corresponding section of any future federal tax code, or shall be
distributed to the federal government, or to a state or local government, for
a public purpose. Any such assets not disposed of shall be disposed of by the
Court of common Pleas of the country in which the principal office of WACADA
is then located, exclusively for such purposes or to such organization or organizations,
as said Court shall determine, which are organized and operated exclusively
for such purposes.
Adopted by Steering Committee: May 5, 1997
Adopted by Members: September 26, 1997
Amended by Members: September 18, 1998
Wisconsin Academic Advising Association Bylaws
Section I. Name
The name of this organization shall be the Wisconsin Academic Advising Association
(WACADA).
Section II. Purposes
- In fulfilling the purposes
of the organization as defined in the Constitution of the organization, WACADA
shall hold at least an annual meeting of the members, shall maintain at least
one communication link among the members, and shall maintain its affiliate
status with the National Academic Advising Association (NACADA).
- Other activities in keeping
with the purposes as defined by the Constitution shall be conducted by WACADA
upon approval by the Executive Committee.
Section III. Membership
- Members in good standing,
as defined by the WACADA Constitution, shall be eligible to participate in
all events and will be included in communications about WACADA and its activities.
- Dues will be payable at
the date of the annual conference.
- Initial dues amount will
be determined by the Initial Steering Committee as defined in the Constitution.
Any changes in the dues amount will be approved at the WACADA annual meeting
upon recommendation from the Executive Committee.
- Meetings of the members will
be called annually by the Executive Committee. Special meetings may also
be called by the Executive Committee or by request in writing from ten members
representing each of the three institutional types: Wisconsin Technical College
System, private colleges and universities, and University of Wisconsin System
(hereinafter, institutional types).
Section IV. Executive Committee
- The Executive Committee shall
consist of eight elected officers.
- The Executive Committee
shall manage the affairs of the organization; be responsible for the functions
of all elected officers and appointed committees; prepare an annual budget,
approve all contracts and agreements, and authorize all expenditures; and
present an annual report at each annual business meeting.
Section V. Officers
- There will be eight officers
of WACADA: President, President-elect, Past-President, Vice President
for Programs, Vice President for Membership, Secretary, Treasurer, and Liaison
The Past-President would have a vote.
{The WACADA Executive Committee will appoint three officers;
Historian, Webmaster, and Bylaws.} <The WACADA Executive Committee
will appoint one officer; Webmaster.
- The President and President-Elect, and
Past-President will each serve a term of one year. All other officers
will serve for two years on a rotation basis with alternating years.
- All officers are limited
to one term. <except Treasurer. The term limit will be at the discretion
of the Executive committee.>
- All officers must be members
in good standing of WACADA.
- No more than two members
from the same institution/campus may serve as officers at the same time.
- No officer may be succeeded
by an officer from the same institution/campus.
{Deleted September
24, 2004)
- At least one officer shall
be from each institution type.
- The President-elect will
become President automatically for the succeeding year.
The President
will become Past-President automatically for the succeeding year.
- Election shall be by majority
of the membership voting via mailed ballots.
- Newly elected officers shall take office
at the end of the annual business meeting.
- Nominations
for officers for the next year will be solicited at the annual business meeting
and in at least one of any mailings sent to members.
In the event of a
vacated office the Executive Committee shall have the power to appoint a
member to fulfill the vacancy by a two-thirds vote of the Executive Committee
members present In the event of an officer not
able to perform duties, the Executive Committee shall have the power to appoint
a member to fulfill the vacancy by a two-thirds vote of the Executive Committee
members present.
Section VI. Duties of Officers
- The President shall preside
at all meetings of WACADA and WACADA Executive Committee, is generally responsible
for overseeing all of the association's activities, coordinates the election
process with the assistance of the Secretary, calls the meetings
of the Executive Committee. Appoints committees with the approval of
the Executive Committee.
- The President-elect assumes
the duties of the President, and when doing so, exercises the powers of the
President. The President-Elect makes arrangements for the subsequent year's
{conference} in conjunction with the Vice President for Programs
and the Program Committee, if any. [The President-elect is responsible
for all facets of the newsletter.]
- The Vice President for Programs
assists the President-Elect in making arrangements for the next year's meetings,
serves as chair of the Program Committee, if any, and provides WACADA Executive
Committee materials to new members. {Conference Chairperson in planning
the annual conference. Serves as a liaison between the Conference Chairperson
and Executive Committee.}
- The Vice President
for Membership encourages members to renew membership and recruits new members;
maintains a current membership roster; and serves as chair of the Membership
Committee, if any. Also, develops and/or maintains organizational
brochures and other recruiting documents.
- The Treasurer produces {financial
reports at Executive Committee meetings and} an annual financial report
for distribution at the business meeting and works with annual audit committee,
if any. {Maintains the Employer ID Number and 501(C)(3) documents. Serves
as chairperson o f the Professional Development and Grants Committee. If
needed. Works with an audit committee.}
- The Secretary keeps
records of all meetings of WACADA and the Executive Committee, maintains
a copy of the current bylaws, gives notice to all members of regular and
special meetings, and assists the President in facilitating the election
process. Also,
provides the President with a copy of approved meeting minutes for inclusion
to a second master record of WACADA minutes. {Deleted September 24,
2004} < Maintain the WACADA Constitution & Bylaws. Every
other year, call together a Committee representative of all institutional types
and review the Constitution & Bylaws and propose any changes to the general
membership at the annual meeting. >
- The Region V WACADA
Liaison provides the Region V Representative with material for regional and
national publications; chairs state meetings and NACADA Region V and national
meetings; and solicits materials for, prepares, and distributes at least
one publication per year.
- The Past President shall
attend Executive Committee meetings as a full member. Also, shall act
as a consultant to the current President and Executive Committee and chair
the Awards Committee.
- The Historian will - Deleted
September 22, 2006
- The Webmaster will maintain, update,
and monitor the WACADA website. <In
addition, written and pictorial records.>
- {The Bylaws person will maintain
the WACADA Constitution & Bylaws. Every other year, call together
a Committee representative of all institutional types and review the Constitution & Bylaws
and propose any changes to the general membership at the annual meeting. Assist
the President in facilitating the election process.} Deleted September
22, 2006
Section VII. Voting Requirements
- A quorum of the membership
shall be ten percent of the current membership.
- All votes taken will be passed
by a simple majority of members present and voting, except amending the bylaws,
which will require a two-thirds majority of members present and voting.
Section VIII. Committees
- All committees shall
be appointed by the President and shall include representatives of all three
institutional types. No more than two members from any institution/campus
shall serve on the same committee.
- Election/Bylaws Committee {Deleted September
24, 2004}
- Awards Committee {Deleted September
24, 2004}
- Historian Committee{Deleted September
24, 2004}
- Webmaster Committee{Deleted September
24, 2004}
- Professional Development
Grants Committee - }The Treasurer will chair the Professional Grants Committee.}
Section IX. Fiscal
year
The WACADA fiscal year will be July 1st to June 30th. <September 1st
through August 31st.>
Section X. Amending
These Bylaws
Amendments to the bylaws shall occur only at regularly called business meetings.
Proposed changes shall be approved by the Executive Committee prior to circulation
to the membership. Copy of proposed changes to the bylaws shall be provided
to all members at least three weeks prior to the meeting at which they will
be considered. Approval of any changes to the bylaws will be by two-thirds
majority of members present and voting.
Adopted by Steering Committee: May 5, 1997
Adopted by Members: September 26, 1997
Adopted by Members: September 15, 2000 (changes are indicated in italics)
Adopted by Members: September 19, 2003 (changes are indicated in italics with
[ ])
Adopted by Members: September 24, 2004 (changes are indicated in italics
with { }
Adopted by Members: September 22, 2006 (changes are indicated in italics < >
