Advising Coordinator

The College of Education and Professional Studies seeking an Advising Coordinator who is passionate about student success and helping students with academic and career planning, while staying abreast of state licensing requirements. Individuals from diverse backgrounds are encouraged to apply.

The College of Education and Professional Studies (COEPS) Advising Coordinator shall serve in a general assistant capacity to the Dean and Associate Dean, while working independently under limited supervision. This position will perform functions assigned by the Dean and Associate Dean, which include, but are not limited to the following

Required Qualifications
-Master's Degree required at time of hire
-Experience in academic advising required minimum two (2) years
-Experience working with diverse populations and a commitment to work with non-traditional students are essential to this position
-Commitment to student-centered advising team approach
-Excellent attention to detail, interpersonal, organizational and time management skills

Desired Qualifications
-Degree in an education-related field
-Experience advising in a higher education setting
-Experience in teacher education advising

I. Administrative Responsibilities
A. Supervise functions of the Advising Assistance Center, including supervising COEPS Front Office Manager and College Advisor.
B. Represent or co-represent COEPS at state, regional, national, and international meetings related to advising as assigned by the Dean.
C. Serve in an advisory capacity to the Associate Dean on matters related to student advising.
D. Along with the other members of the COEPS Administration team, make presentations to prospective students, and to enrolled students regarding the College, its programs, and requirements. Presentations may include, but are not limited to, Warhawk Premier Days and Plan-It-Purple Days.
E. Process all student applications to Admissions to Professional Education ensuring applicants have met program requirements; communicate admit/deny decisions to students, program coordinators, the Associate Dean & other administrative staff as necessary; manage student and faculty inquiries related to the Admissions process; update admissions forms and upload to COEPS website each admission cycle; set and communicate admission dates.
F. Undertake special projects as assigned by the Dean or Associate Dean.
G. Represent COEPS on university committees, as needed.

II. Coordinate Advising and Registration
A. Assist departments with registration issues and provide training sessions for faculty and staff in areas of advising and registration.
B. Coordinate all Advising Registration Information meetings during Priority Registration.
C. Coordinate all New Student and Transfer Orientation/Advising/Registration days.
D. Train and coordinate COEPS Master Advisors┬┐ schedules and responsibilities including, but not limited to, Plan-It Purple, Transfer Advising, and Early Warning.

III. Recruitment Responsibilities
A. Prepare for and present at Warhawk Premiere Days and Orientation/Advising/Registration Days (such as Plan-It-Purple).
B. Represent COEPS at all UW Colleges Transfer Fairs.
C. Represent COEPS at weekend and evening recruitment receptions.
D. Personally phone prospective students with high academic credentials as identified by the Admissions Office.
E. Support other recruitment initiative such as the Wisconsin School Counselor Association Conference (WSCA), DPS Teacher World College Fair, etc.

IV. Activities Related to Position
A. Conduct, with the Associate Dean, all orientation meetings for students, including Phase I Orientation (overview of program and admission to the Pre-Professional Block) and Phase II Orientation (admission to Professional Education).
B. Provide individual and group advising for students majoring in elementary education, special education and early childhood education.
C. Provide individual advising for students with unique academic situations.
D. Support the university Admissions Office by processing unique admission applicants┬┐ credentials (such as, early childhood graduates of tech colleges, etc.).
E. Evaluate academic forgiveness applications.

V. Serve as Liaison with other campus organizations that provide relevant student services:
A. Office of Recruitment and Retention.
B. Career and Leadership Development.
C. Academic Advising and Exploration Center.
D. First Year Experience Office.
E. Center for Students with Disabilities.
F. Department of Public Instruction (PI 34 Requirements).

The College of Education and Professional Studies is one of four colleges at UW-Whitewater. The College faculty numbers over 100 and serves 2,200 undergraduate and 450 graduate students. The College is committed to the development of professionals who are lifelong learners, creators of knowledge, and leaders of character and integrity. Responding to the changing needs within our global society, our programs prepare professionals to actively engage in an open democratic society inclusive of diverse populations. As a premier center for global learning, the College's focus on academic excellence provides our students with the requisites to be leaders dedicated to change in their communities. For more information please see our website:

The University of Wisconsin-Whitewater is a regional comprehensive university with an enrollment of more than 12,000 students. UW-Whitewater has reached record enrollment four of the last five years and offers 50 majors in four colleges. UW-Whitewater also offers 15 master's degree programs and recently added a Doctorate of Business Administration. UW-Whitewater students achieve excellence in the classroom and on the playing field. In the 2014-15 Academic Year, UW-Whitewater was the first university in NCAA history at any level to win national championships in football, basketball and baseball in a single year. The campus offers more than 200 student organizations and is a vital economic engine for southeastern Wisconsin. UW- Whitewater is situated on 400 acres of land and has an annual budget of more than $219 million. - See more at:

UW-Whitewater is part of the 26-campus University of Wisconsin System. Located in a community of 14,622 residents near the scenic Kettle Moraine State Forest in southeastern Wisconsin, Whitewater is within convenient driving distance to the metropolitan areas of Milwaukee, Madison, and Chicago.

The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and all veterans.

Wisconsin Statute 19.36(7)(b) provides that applicants for positions may indicate in writing that his or her identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wisconsin Statutes 19.36 (7)(a).

The University of Wisconsin - Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

UW-Whitewater conducts criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.

For UW-W Campus safety information and crime statistics/annual Security Report, see If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

Applications received by February 26, 2017 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or

For questions regarding the position please contact:

Janay Alston
Director of Recruitment & Retention Programs

Only complete application packages will be considered. A complete application includes online submission of the following documents:
-Resume or Curriculum Vitae
-Letter of intent addressing qualifications
-Names and complete contact information including address, telephone numbers, and e-mail address of three professional references
-Copies of academic transcripts (may be unofficial, official required at time of hire)